While executives outline the strategy of a company, the management team is responsible for meeting more specific company expectations and goals. Project managers, specifically, have to deal with the schedules and tasks of various parties in such a way that they reduce the risk of failure, minimizes costs, and maximizes benefits. It is like managing and prioritizing an enterprise-wide to-do list.

We are all familiar with this more traditional way of organizing activities on a personal to-do list:

  1. Top priority
  2. Important
  3. Pending
  4. Backlog

At a larger scale, to-do lists must be managed in an organizational tool that will allow stakeholders to access data relevant to their role, from a project portfolio overview down to individual tasks. Through a configurable list of global actions, all parties can filter to get visibility on all tasks, milestones, deliverables and issues across their projects all in one single interface.

Team members can see what they have been assigned and what they need to prioritize. They are therefore more efficient in completing their assigned tasks, even across a portfolio of different projects.

Project managers benefit from increased visibility as they can view what every member of their team is working on and what is completed. They easily allocate their resources according to who is available and what needs to be done.

With all this information stored and updated in a single system, executives have access to automated real-time reporting. They don’t need to wait a week for their team to drop actual work and compile a report on Excel and Powerpoint.

Traditional to-do lists are better adapted to individuals and smaller teams. When it comes to complexity and enterprise-wide initiatives, project management software goes one step further than a simple to-do list by providing complete visibility into the company’s project portfolio and therefore making teams more efficient.

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