Strategy execution and project and portfolio management are hardly novel concepts at Morneau Shepell. The North American-based human resources consulting and technology services firm provides health, productivity, administrative, and retirement solutions to more than 20,000 clients around the globe. Each step in its 50-year expansion has involved a variety of projects—from 6-Sigma process improvement to website application launches. And, as the company grew larger and more complex, it became clear to Morneau Shepell project managers that they needed more than project schedules, Excel spreadsheets and isolated storage portals built on Microsoft SharePoint to manage the portfolio of projects successfully.
“Our project management office had reached a level of maturity where we really needed more support,” explains Justin Horning, Team Lead in Morneau Shepell’s Strategy Execution Office. “The Excel templates that we’d been maintaining in SharePoint were no longer serving us well. There were a lot of processes that we found to be clunky. There was a lot of back-work and re-work of the spreadsheets. And, the data really wasn’t giving us a big-picture view of where we were standing right at that moment.”
For two years, Horning and his team researched project management solutions that would fit well in the expanding world of Morneau Shepell. They tested a dozen different solutions and quickly came to the conclusion that most of the products on the market were similar in all but name.
Then, they found One2Team.
“We’d seen a myriad of other products, but nothing that reflected our drive to innovate; then, just by seeing the One2Team platform in action, I could tell that this was a product we could work with,” recalls Horning.
The One2Team Difference
“The ‘aha’ moment for us arrived when we first looked at the One2Team Slideboard,” says Horning. “Instead of providing the traditional project management view that you get when all the data is plunked on one page, and it looks like a big Excel spreadsheet, the One2Team Slideboard provides a clearer snapshot of each project and how it directly aligns to Morneau Shepell’s key strategies. We’ve got the actuals for the budget on the card, for example, so when you open a card you can see the details of the business case for the project at a glance— including the goals, what’s in and out of scope, the milestones, how much budget remains, and more. You can see your social media feeds, your risks, your actions, the documents that are attached to the project. The Slideboard really gives us a global view of each project just by clicking that box.”
Bringing One2Team into the Morneau Shepell environment proved to be a collaborative and excellent client experience through the implementation process. “The people at One2Team worked closely with us to show us how we could customize One2Team for our standard of work,” says Horning. “That was a huge benefit to us.” Indeed, it took only 5 days to get Morneau Shepell up and running on an instance of One2Team. Horning and One2Team personnel continued to refine the business rules in One2Team during the first few weeks, but the project managers were using One2Team productively from day five forward.
Days to go live
- One-click access to the status of each project, with reliable information 100 % 100 %
- Progress updates and performance at the click of a button, not after hours of running the numbers 100% 100%
- Customer-friendly snapshots on projects, no more complicated Gantt charts showed to stakeholders 100% 100%
- Improved partnerships with other business groups and a healthier system to manage projects 100% 100%
- Instant reports to steering committees with real-time program details 100% 100%