Hybrid work is now a common and sustainable practice for most companies: it’s estimated that for 2025 most company employees will still work 2 to 3 days per week remotely. This hybridization is an opportunity, but also a challenge for companies: how can you create a hybrid workplace that meets the needs of employees and company? The Harvard Business Review offers three key elements for building new workplaces: equity, engagement, and ease.

Put people first to create your hybrid workplace

To have a successful  hybrid workplace that supports collaboration and a sense of well-being among the teams, wouldn’t it be easier to focus on the needs of the teams? There isn’t a single type of hybrid workplace that can be implemented everywhere, but you can create different possible workplaces adapted to professions, individuals, and teams and their specific needs. Equity and flexibility must be at the heart of this approach because not all employees or companies have the same needs.

Online surveys are being conducted to get advice from employees, about how to improve the building of a workplace that best fits their needs. This information can also help the rest of the company, making the deployment of new methods as well as communications easier.

It is crucial to support teams, and particularly managers, because managing a dispersed team is very different from managing a local team.

Physical workplace adapted to hybrid work

Spaces to create social links

One of the biggest challenges for working remotely is the difficulty to create informal moments for the teams. Coffee machine discussions can result in constructive problem solving, employee cohesion, commitment, and cross-department exchanges. A priority for companies is to maintain these informal conversations and encourage them in the physical workplace. To achieve this, it is crucial to create some spaces designed to allow for informal exchanges, sharing places where employees can eat, drink coffee, play, gather… Open-spaces also make it possible for teams (including across departments) to mix and collaborate, and discuss approaches to innovation.

Spaces of calm and solitude

For some tasks or discussions, it could be helpful for employees to be in a calm space, far from the sound and agitation of the open-spaces. Some small rooms would be amenable to solitary employees and be suitable for confidential discussions.

Flexible spaces that enable collaboration

White boards, shared screens, modular walls… there are many ways to facilitate collaboration between teams; it’s up to you to choose which ones meet your teams’ needs.

Spaces adapted to hybrid teams

The very principle of hybrid work implies that most team members work both in the office and also remotely. To manage the alternating work locations, capacity management tools exist for planning which employees work in the office, according to the space available there. Meetings also frequently involve both on-site- and remote workers. That is why it is crucial to have a physical workplace equipped for hosting hybrid meetings, and using collaborative technologies.

The employee experience, queen of the workplace

The physical workplace must be a welcoming place, where employees feel comfortable. This can be achieved in various ways that promote the well being of employees (a well-designed workspace with restrooms, games, food).

Digital workplace to ensure continuity of work

Collaborative tools to facilitate communication

The use of collaborative tools, such as Zoom or Microsoft Teams have facilitated communications throughout and after the Covid-19 pandemic. These tools enable continuity of communication between teams, even remotely, and allow meetings and document-sharing online, everywhere, and in real time.

Personalized project management tools to ensure project success

While some collaborative tools only focus on communication functionalities, other tools are dedicated to project management and offer many advantages to companies. They help companies to function in the hybrid work environment by gathering in a single tool all project information: data, deadlines, project owners, and associated tasks…

Collaborative Work Management at Scale (CWM)

Collaborative Work Management at Scale (CWM) solutions link teams and projects: The One2Team CWM platform gathers all projects in one customizable platform. Companies thus find all their processes, business terminologies, business tools (One2Team integrates with third-party tools). The solution integrates naturally with Microsoft Teams and gathers all interactions and projects within one tool.

Share, consult, and modify data in real time on a single centralized platform, accessible to everyone.

Do you want to know more on Collaborative Work Management at Scale?



One2Team collects cookies to enable the proper functioning and security of our website, and help us offer you the best possible user experience. By clicking on Accept cookies, you consent to the use of these cookies. You can change your cookie settings at any time. For more information, please read the One2Team policy page.

Below you can choose which kind of cookies you allow on this website. Click on the "Save cookie settings" button to apply your choice.