Improving resource management and capacity planning is the top priority for most project management organizations and PMOs. This is the case for companies with limited resources being shared between several projects in the same portfolio. Optimized resource management is becoming more important since inadequate processes in these disciplines can lead to poor market responsiveness. Because of this, companies experience losses in revenue, savings, customer satisfaction, and market share.
In a company with poorly-managed resources, we often find the same difficulties. These include underused or overloaded resources, unavailability in the allotted time, or even lack of visibility on available skills. Luckily, adopting a data centralization tool can help you greatly in optimizing the management of your resources. In the article below, find out how Sciforma helps you easily solve 3 difficulties related to resource management.
1 – Get visibility into the allocation of your resources’ time with Sciforma
The first step in optimizing your resource management is to obtain better visibility of your resources’ availability. By centralizing all linked project data in timesheets, your PM, PMO or other stakeholder, obtains real-time visibility on resources’ allocation.
For each project, you can create different scenarios for resource allocation, and visualize those hypothetical impacts on your entire portfolio. Your resource manager will also be able to track time off to improve organizational efficiency.
2 – Optimize the team’s work with Sciforma
Better visibility will give you more space to optimize your resource management. At project launch, Sciforma lets you filter available resources by department, profession, and skill, according to their current availability. In doing so, the platform ensures each resource is allocated in the most relevant way for your business. In the event of unavailability, you can also assign a task to a subcontractor, whether nominally or generically. Or, you can even replace one resource with another for several activities while automatically keeping the actual and remaining charges.
Finally, in the case of portfolio management, Sciforma gives you the opportunity to analyze and resolve resource conflicts when these are allocated to several projects. Thus, productivity is optimized by taking advantage of unused resources and is refined by means of control over the allocation of resources of higher granularity.
3 – Increase your capacity to launch new projects with Sciforma
Thanks to better visibility on the use of resources and an optimization of their work, you give your PMO the tools to better anticipate needs and more capacity to undertake new projects.
Further, at the portfolio level, thanks to Sciforma, your PMO will be able to easily identify underused or overused resources, in different project scenarios. Several tools are available (heat maps, dashboards and planning reports) to analyze the difference between requests / allocations and allocations / assignments.
By providing organizations with a real-time resource management forecasting view, Sciforma capacity planning enables stakeholders to make better and faster decisions to hire more resources, defer projects, approve or cancel projects. It brings project demand closer to project execution by optimizing the allocation of limited resources to achieve maximum delivery and sales value.
Sciforma resource management and capacity planning is a critical component of the Sciforma complete life cycle solution for portfolio and project management. It bridges project demand with project execution by optimizing the allocation of limited resources to achieve maximum delivery output and business value.
Interested in learning more about resource and capacity management in Sciforma? Contact us today and get your personalized demo.
Camélia Docquin
Camélia is Sciforma’s Marketing Manager for Europe and enjoys learning different perspectives of the current business environment and project management challenges that enterprises and individuals face daily. Main interests include : innovation, digital transformation, and strategy execution.